Zapier

Overview

Connect Fireflies webhooks to Zapier to automatically fetch transcripts when meetings are processed. This guide creates a two-step Zap:

Trigger — receive a webhook notification when a meeting is transcribed
Action — use the meetingId from the webhook to fetch the transcript via the GraphQL API

Prerequisites

A Fireflies.ai account with webhook access
A Zapier paid plan (Professional or above — Webhooks by Zapier is not available on the free tier)
Your Fireflies API key

Step 1: Create the Zapier webhook trigger

Create a new Zap

Select trigger

Search for Webhooks by Zapier → choose Catch Hook.

Skip Configure

Leave the Pick off a Child Key field blank and click Continue.

Copy the webhook URL

On the Test tab, copy the generated URL (e.g. https://hooks.zapier.com/hooks/catch/123456/abcdef/). You’ll paste this into Fireflies next.

Step 2: Add the webhook URL in Fireflies

Open Developer settings

Go to Fireflies settings → Developer settings in the left sidebar.

Configure the webhook

Under Webhook, click Configure and fill in:

Webhook URL — paste the Zapier URL from Step 1
Trigger when transcription is completed — check this box

Save

Click Save.

Step 3: Test the connection

Listen for a test event

In Zapier, click Test trigger. Then upload a short audio file in Fireflies to generate a webhook event.

Verify the payload

Zapier should receive a payload like:

{
  "meetingId": "ASxwZxCstx",
  "eventType": "Transcription completed"
}

The meetingId is the transcript ID you’ll use next.

Step 4: Fetch the transcript

Add a second step to your Zap that calls the Fireflies GraphQL API with the meetingId.

Add action

Click + → search Webhooks by Zapier → select Custom Request.

Configure the request

Method: POST
URL: https://api.fireflies.ai/graphql
Headers:

Key	Value
Content-Type	application/json
Authorization	Bearer YOUR_API_KEY

Set the request body

In the Data field, enter:

{
  "query": "query Transcript($transcriptId: String!) { transcript(id: $transcriptId) { id title date organizer_email participants transcript_url duration summary { overview action_items shorthand_bullet short_summary } sentences { speaker_name text start_time end_time } } }",
  "variables": {
    "transcriptId": "{{meetingId}}"
  }
}

Do not type {{meetingId}} literally. Use Zapier’s Insert Data picker to select Meeting Id from the trigger step — the field should show a data pill, not raw text.

Test

Click Test step. You should see the transcript data in the response.

Step 5: Extend your Zap

With transcript data flowing into Zapier, add more steps to automate your workflow:

Slack — post meeting summaries to a channel
Google Sheets — log meeting details in a spreadsheet
Asana / Jira / Trello — create tasks from action items
Email — send recaps to attendees
Salesforce / HubSpot — push notes to your CRM

Customizing the query

Modify the GraphQL query in Step 4 to fetch only the fields you need. See the Transcript schema for all available fields. Example with speaker analytics and AI filters:

query Transcript($transcriptId: String!) {
  transcript(id: $transcriptId) {
    id
    title
    summary {
      overview
      action_items
    }
    analytics {
      speakers {
        name
        duration
        words_per_minute
      }
    }
    sentences {
      speaker_name
      text
      ai_filters {
        task
        question
        sentiment
      }
    }
  }
}

Troubleshooting

Zapier is not receiving events

Check the webhook URL is saved in Developer settings
Ensure Trigger when transcription is completed is checked
The URL must start with https://
Try uploading a test file at app.fireflies.ai/upload

Transcript query returns null

Verify you’re using the correct meetingId from the webhook
Check your API key hasn’t expired

Authorization error

Ensure the header is Bearer YOUR_API_KEY (with a space after Bearer)
The API key must belong to the account that owns the webhook

Resources

Webhooks

Webhook events and authentication

Transcript query

Full query reference

Transcript schema

All available fields

Getting Started

Fundamentals

Examples

Integrations

AskFred

MCP

GraphQL API

Realtime API

Schema

Miscellaneous

Additional Info

Overview

Prerequisites

Step 1: Create the Zapier webhook trigger

Step 2: Add the webhook URL in Fireflies

Step 3: Test the connection

Step 4: Fetch the transcript

Step 5: Extend your Zap

Customizing the query

Troubleshooting

Resources

Webhooks

Transcript query

Transcript schema

​Overview

​Prerequisites

​Step 1: Create the Zapier webhook trigger

​Step 2: Add the webhook URL in Fireflies

​Step 3: Test the connection

​Step 4: Fetch the transcript

​Step 5: Extend your Zap

​Customizing the query

​Troubleshooting

​Resources

Webhooks

Transcript query

Transcript schema

Overview

Prerequisites

Step 1: Create the Zapier webhook trigger

Step 2: Add the webhook URL in Fireflies

Step 3: Test the connection

Step 4: Fetch the transcript

Step 5: Extend your Zap

Customizing the query

Troubleshooting

Resources